In dynamic organisations, where people often work across multiple roles, sites, and projects, maintaining up-to-date competency can be challenging. As roles shift and certifications lapse, visibility becomes harder to maintain. Without a centralised system, admins are left relying on manual processes and scattered data to answer a key question: “Who’s ready to work — and who’s not?”
HSI Skillko’s Competency Management solution is designed to remove that uncertainty. It gives organisations a structured, automated way to manage compliance — while empowering workers to take ownership of their own competency. The result? Less admin, more accountability, and complete visibility across your workforce.
One Profile, Total Visibility
Every HSI Skillko user has a personal profile that acts as their competency hub. From this single view, they can see:
- Which roles they hold
- What’s required for each role
- What’s complete, expired, or missing
If something needs attention — like an expiring certificate or overdue eLearning — it’s clearly flagged, prompting the user to act.
End users maintain their own compliance by completing outstanding training or updating certifications. They always know what’s expired, what’s due, and what action is needed.
This creates a more proactive workforce, where individuals take responsibility for their own readiness and admins can focus on oversight rather than chasing updates.
"Workers see what’s required, completed, and outstanding directly from their phone.”
Roles That Drive Automatic Compliance
Each job role in HSI Skillko is powered by a skills matrix — a clear set of requirements that define what “competent” means for that position.
When a user is assigned or removed from a role, their compliance automatically updates to reflect the new expectations.
By embedding structure into the system, organisations ensure consistency and reduce manual effort — making it easier to maintain standards across every role.
"Each role links directly to a skills matrix defining required training and certifications.”
Smart Compliance That Adapts to Change
Teams and roles are dynamic, organisations change and HSI Skillko understand the importance of this evolution. A single worker might hold multiple roles across different sites — and when they move, their competency profile moves with them.
As long as the profile is in the correct team, workers automatically inherit that team’s requirements. New expectations apply instantly.
This means competency data stays relevant and accurate, even as people move between teams, projects, or locations — keeping pace with how your organisation operates.
“When a worker moves teams, their required competencies update automatically.”
Clear Structure, Confident Oversight
HSI Skillko’s Competency Management works across a tiered admin system:
- Account Admins build the structure (skills matrices and roles)
- Team Admins manage people (assigning/removing roles and monitoring compliance)
- End Users maintain their own records and stay compliant
This creates a trickle-down system — structure defines the standards, and individuals keep themselves up to date.
With clear responsibilities and automated updates, organisations gain a reliable way to manage competency at scale — with fewer errors and less admin burden.
"Admins define structure once; users maintain compliance continuously.”
Competency You Can Count On
HSI Skillko’s Competency Management replaces guesswork and spreadsheets with a live, automated system that keeps itself up to date.
Admins build the framework. Users maintain their progress. The system ties everything together.
The result? A self-managing competency process where:
- Standards stay consistent
- Roles stay current
- Compliance stays accurate
Compliance in Your Pocket – Coming soon
Competency management is extending to the HSI Skillko app — allowing workers to check their status, view gaps, and take action from anywhere.
Soon users will be able to manage their competency directly from the HSI Skillko app.
Making compliance even more accessible, enabling teams to stay on top of requirements wherever they are — offering a fully self-sustaining compliance ecosystem.
Book a Demo Today
HSI Skillko’s Competency Management is transforming how organisations track and maintain workforce competency.
Book a demo today to see how you can simplify your compliance structure and how the mobile app can empower your teams to manage their own competency — with confidence and ease.
