Prequalification Questionnaires aren’t the problem — how they’re managed over time is.
Most organisations already understand why PQQs exist. The issues appear later, when teams find themselves chasing suppliers, checking documents manually, and trying to figure out whether what they’re looking at is still valid.
In day‑to‑day operations, traditional PQQ processes often break down. Collecting and verifying information is highly manual, data quality deteriorates quickly, and teams lose visibility of what’s expired or missing. As a result, organisations frequently end up re‑running PQQs simply because the original information is no longer accurate.
This is where PQQs typically fall down.
The real issue: PQQs stop at approval
In many organisations, the PQQ is treated as a one-off event.
A questionnaire is sent.
Information is returned.
Someone reviews it.
Approval is granted.
And then… the process effectively stops.
From that point forward, teams rely on emails, spreadsheets, and manual reminders to manage documents that inevitably expire. The PQQ becomes a record — not a process.
When PQQs don’t extend beyond the point of approval, information quickly becomes outdated without anyone noticing, expiries are identified too late, and admin teams end up chasing suppliers for updates instead of focusing on managing risk.
In this model, the PQQ rarely supports wider decision‑making either. It confirms whether a supplier can work with you — but doesn’t help identify who is best placed for a specific project.
The questionnaire isn’t the weak point. The lack of a lifecycle is.
A better way to think about PQQs
HSI Skillko treats a PQQ as the start of an ongoing compliance lifecycle, not the end of onboarding.
Rather than simply asking, “Has this PQQ been completed?”, teams get continuous visibility into exactly where each contractor or partner sits:
This makes PQQs something that can be actively managed — not archived. It becomes an end-to-end lifecycle, not a static questionnaire.
Crucially, the information captured through the PQQ remains usable long after approval. The same validated data that supports onboarding also feeds into evaluations — allowing organisations to assess suppliers and partners based on the strength of their responses, not just whether a minimum threshold was met.
Visibility that lasts long after onboarding
Once a partner is approved, their PQQ doesn’t disappear.
Every document collected during the process carries an expiry date — and those dates matter.
HSI Skillko automatically highlights what’s expired or approaching expiry, by contractor and by document type, so teams instantly know:
No manual checks. No digging through files. No hidden risks.
Updates flow back without chasing
When a document needs renewing, the supplier uploads the update themselves. It flows directly into a files awaiting approval queue — without emails, reminders, or spreadsheet tracking.
This ensures evaluation criteria remain accurate over time. As suppliers keep their information up to date, their position in evaluations updates automatically, removing the need to re‑run PQQs or manually reassess documentation for every new project.
This is where real efficiency happens: administrative effort drops, data quality improves, and information is consistently maintained at source — ultimately giving teams a more reliable, streamlined, and proactive compliance process.
Better data, built into the process
By treating PQQs as a lifecycle rather than a one‑off task, organisations can reduce the time spent chasing suppliers, improve data quality at source, maintain a real‑time view of supply‑chain compliance, and spot risks before documents expire.
The PQQ still does its job — it just keeps working long after the initial approval.
PQQs built for real-world operations
Supplier compliance is never static.
PQQs shouldn’t be either.
HSI Skillko helps organisations shift from reactive document chasing to a sustainable, proactive way of managing third‑party compliance — while also giving them a clear, evidence‑based way to evaluate and select the right partner for every project.
By keeping PQQs live, manageable, and always up-to-date, teams gain confidence not just in compliance — but in every appointment decision they make.
Book a Demo
See how HSI Skillko manages PQQs as a continuous compliance lifecycle — supporting approvals, evaluations, and expiry management without manual effort.
Book a demo to see PQQ workflows, supplier evaluations, and real‑time compliance visibility in action.